PROJECT PROCUREMENT SENIOR OFFICER
Description du poste
Aldelia is a world leading Human Resources advisory firm, leader in professional recruitment services.
Founded in 2005, Aldelia is currently present and operating in more than 30 countries worldwide. Our
tailor-made and successful recruitment solutions are designed to proactively respond to clients’
needs at all levels. We offer highly targeted services to blue chip multinationals and SMEs from
multiple business sectors. Aldelia is your partner if you are looking for outstanding services in the
placement of permanent and temporary positions.
So we are looking for:
A PROJECT PROCUREMENT SENIOR OFFICER
Reporting to the Project Procurement and Contract Superintendent, the Project
Procurement Officer will be responsible for the timely, cost-effective
procurement and supply of the correct goods and services to sites; and for
planning and performing expediting activities to ensure all purchased materials
and equipment are timely delivered on site. The role is also responsible for the
reception of orders and transfer to the site.
- Respond to requests for supply of goods and services from end-users in Project
- Review relevant information for adequacy. Obtain or research for suitable
- Prepare requisitions. Issue requests for tender/proposal/quotation.
-Expedite offers from suppliers. Collate and tabulate commercial aspects of
offers. Assist end-user with technical tabulation.
- Prepare Recommendation for Award or assist end-user to obtain justified and
approved bid waiver.
- Prepare and issue purchase orders.
- Maintain a purchase order and contract register.
-Track and expedite invoices and payments.
-Manage end to end purchasing process for the site particularly complex and
high value items and the site’s network of suppliers.
-Manage, oversee and prepare Request for Quotations ( Purchase
Requisitions ( and Purchase Orders ( for purchasing goods.
-Place purchase orders, ensuring that the purchasing process conforms Supply
Chain Management policy and procedures.
-Enter data within the ERP pricing category’s ensuring information is accurate and
up to date.
-Ensure the accuracy of purchase orders information and reporting to
management any discrepancies.
-Liaise with suppliers on stock availability and raise any delivery delay issues as
-Keep vendors and internal customers informed as to stock movements.
-Ensure an audit trail of purchasing activities is maintained.
-Prepare weekly reports to report on status of ordered items.
-Support local businesses to be selected for purchasing requirements.
-Complete Expedition’s tasks to ensure the timely delivery of material and
equipment according to purchase orders.
-Put in place proper expedition procedure.
-Ensure on time communication to the Logistics management team of order
readiness for collection.
-Ensure all orders in transit are forwarded at the shortest time possible by
interactive proactively with suppliers.
-On reception of the airway bill, ensure to start the procedure to accelerate delivery.
-Perform proper tracking of goods in transit.
-Provide an effective management of relevant information raised or required in
communication with vendors.
-Manage vendor relationship.
-Ensure data accuracy and input.
-Expedite inventory and direct charge purchase orders for multiple sites as
required and in accordance with Supply procedures.
-Liaise with Purchasing Officers and end users where by delivery due dates are
delayed by more than 5 days.
-Resolve delivery and/or quality issues with vendors and internal customers as they
-Identify and implement opportunities to improve the performance of suppliers to
allow the realisation of customer service expectations.
-Ensure that a complete audit trail of all procurement activities is adhered to.
-Highlight to the Logistics team issues that have affected supply outcomes (e g
quality, cost, delivery, etc.
-Undertake activity to correct and prevent a reoccurrence of any missed or late
- Provide supervision, guidance, coaching and technical assistance and support
to the team.
-Monitor and evaluate the team’s performance to identify areas requiring
improvement and implement training and coaching measures to ensure
employees receive sufficient training enabling them to perform their duties in a
safe and efficient manner.
- Promote and develop subordinates’ skills through the transfer of technology
and skill development through on-the-job training programs.
- Encourage and facilitate effective and supportive communication between all
team members and related departments.
- Demonstrate personal commitment in regard to safety and environmental and
Social Responsibility practices.
- Ensure that agreed procedures, safeguards and controls are applied and used.
- Ensure all activities are conducted safely and in accordance with Company
standards and procedures
- Ensure hazard management plans are observed.
- Keep statutory and internal reporting as required.
Profil du poste
the successful candidate must have:
-Minimum Bac+3/4 in Supply Chain Management, Technical, Business
Management or equivalent.
- Specific supply chain, or technical qualification with relevant project
-Minimum 5 experience in projects supply chain management preferably
experience in mining industry
-Strong communication, organisation and personnel skills, strong analytical
capabilities, sound business sense, advanced documentation skills with high
attention to detail.
Dossiers de candidature
For your application, please send your resume to the following address: [email protected] with the mention "PROJECT PROCUREMENT SENIOR OFFICER" in the subject line.
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